Head of Conference Operations

12 hours ago

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Insurtech Insights | Hosting 13,000 Executives, Entrepreneurs and Investors a year

Business Development • Professional Development & Learning • Market Research • New Technologies • Innovation

11 - 50

Description

• Manage the operations team in organising international conferences. • Facilitate seamless collaboration with all departments involved. • Budgeting tasks and identifying cost-optimization strategies. • Supplier Research and Management • Source, compare, and find the best suppliers for various event needs. • Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements. • Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services. • Maintain positive relationships with suppliers, addressing any issues or concerns. • Budget review and management to ensure all changes are raised ahead of time. • Event Planning • Planning sponsored VIP events, lunches, dinners, and after-hours activities. • Coordinating with venue staff to ensure all logistical details are in place. • Provide on-site support during events, ensuring everything runs smoothly. • Internal Team Support: • Keep track and condense internal team queries. • Maintain inventory tracking and regularly update event inventory sheets. • Monitor Notion updates and ensure accurate reflection on the sponsor portal. • Others: • Quality check of design aspects such as banners, signage, brochure and other promotional materials

Requirements

• Bachelor's degree in Business Administration, Event Management, Marketing or a related field. • Experience/knowledge in event planning, client management, or supplier research. • Strong organisational, multitasking abilities and detail-focused. • Excellent communication interpersonal and negotiation skills. • Ability to work independently and collaboratively within a team. • Experience with graphic design software such as photoshop, indesign, illustrator is a plus.