Executive Assistant - Office Manager
Yesterday
🏢 In-office - London
Description
• C3 AI is seeking a highly organized and proactive individual to join our team as an Executive Assistant/ Office Manager • This is an onsite position which will provide comprehensive administrative support to our executive leadership team while also overseeing the smooth operation of our London office environment • Our ideal candidate will be a motivated self-starter who will maintain high standards of professionalism, efficiency, personal communication, discretion, and independent judgment • Responsible for scheduling and managing complex calendars including prioritizing and resolving related conflicts and competing scheduling demands from both internal and external stakeholders • Organize and coordinate complex international/domestic travel within company guidelines and budget • Provide support in arranging meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel • Oversee the day-to-day operations and logistics for the London office • Work with C3’s broader Office Management/HR team to provide remote support to other EMEA satellite offices which do not currently have an on-site Office Manager • Coordinate, plan, and organize small-to large-scale meetings and EMEA office events • Support special projects and initiatives as assigned, demonstrating flexibility and adaptability in handling diverse tasks
Requirements
• University degree in business management or related field • 5+ years of experience as an executive assistant or office manager, preferable in a fast-paced technology company or software company • Strong organizational skills including the ability to manage complex calendars and effectively maintain records and files • Prior experience in organizing meetings, preparing, and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support • Exceptional written and verbal communication skills with the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, and external partners • Proactive problem-solving abilities and capacity to work independently with minimal supervision • Ability to understand and interpret policies and procedures as well as applying them with consistency • Strong computer skills including proficiency in Microsoft Office Suite; Word, Excel, PowerPoint, and Outlook
Benefits
• C3 AI provides excellent benefits • Competitive compensation package
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