Executive Assistant/Office Manager

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VoL Agency

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Your positive communication agency, making a real impact in your target with your sustainable strategies

Advertising • SCR Communication • Reporting • Sustainability Campaigning • Branded content

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Description

• Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation. • Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills. • Manage office operations and administrative functions, such as managing correspondence, organizing files, and ordering supplies. • Coordinate and oversee office logistics, including scheduling meetings, coordinating events, and handling office maintenance tasks. • Assist with HR-related tasks, such as onboarding new employees, maintaining employee records, and coordinating employee benefits. • Handle confidential information with discretion and integrity, ensuring compliance with company policies and procedures. • Perform general accounting and bookkeeping tasks, such as processing invoices, expense reports, and payroll. • Support special projects and initiatives as needed, demonstrating flexibility and adaptability in a fast-paced environment.

Requirements

• Bachelor’s degree or equivalent experience in business administration, office management, or a related field. • Proven experience as an executive assistant, office manager, or similar role, with a strong track record of success. • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. • Strong interpersonal and communication skills, with the ability to interact professionally with diverse stakeholders. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools. • Knowledge of HR and accounting principles and practices is a plus. • Ability to work independently and collaboratively in a remote team environment. • Reliable internet connection and access to necessary equipment for remote work.

Benefits

• Competitive salary and benefits package, including health insurance and retirement savings options. • Flexible work schedule and the option to work full-time or part-time, based on your preferences. • Opportunities for professional development and career growth within our organization. • Supportive and inclusive company culture where your contributions are valued and recognized.