Executive Assistant - London - JAN-Q1-24

June 5

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Magnetic London

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creative. innovative. attractive.

Graphic Design • Augmented Reality • Web Design • Print Design • Branding

11 - 50

Description

• Working alongside the Agency Director and Leadership Team to manage day-to-day operational activities • Full inbox and diary management for a busy and in-demand Agency Director including travel arrangements • Arrange internal and external meeting bookings, liaising with clients • Draft, review, and send communications on behalf of Agency Director • Organize and prepare for meetings, including gathering documents, creating the agenda and minutes • Prioritize workload & undertake projects for the Agency Director • Social event and welfare lead for our fantastic team events • Assist with all systems e.g. HR, Asana and be the point of contact for all HR related activities like recruitment • Coordinating events for clients and sitting at the heart of the project plans • Main point of contact for office management activities e.g. contractors, office supplies etc

Requirements

• Proven experience in an executive support role for an Agency Director / equivalent • Experience working within the creative sector / small business or agency • Exceptional communication and organizational skills, attention to detail, and the ability to manage multiple priorities effectively • Efficient & productive diary management; maximizing and balancing internal and external demands • The ability to make informed decisions and exhibit sound judgment, even in high-pressure situations • The ability to build good relationship management skills, with the ability to build a personal network throughout the company • Proficient in Microsoft Office suite • Experience of driving cross company social engagements • Experience of coordinating internal and external events • Energetic and enthusiastic mindset, eager to tackle new projects and ideas

Benefits

• Competitive salary • Flexible working opportunities • Training and development • Vitality private health insurance plan (please check this link for full list of benefits including discounts, free cinema tickets and on-demand video vouchers, free weekly coffees and many more) • Apple MacBook Pro Laptop + all the necessary hardware and software • Paid holiday entitlement • Educational materials and expenses, subject to management approval