Executive Assistant to SVP/Managing Director, EMEA

July 9

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Guidewire Software

WebsiteLinkedInAll Job Openings

Engage, Innovate, Grow Efficiently

Data management and BI • Predictive Analytics • Risk Analysis • Cloud Platform • Unified digital, core, analytics, and AI

1001 - 5000

💰 $750k Series C on 2008-03

Description

• Administrative support on tasks including email screening, calendar and phone management, travel arrangement, preparation and tracking of expense reports and coordination and prep for meetings and conferences. • Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners. • Plan and support events for large meetings, off-sites, and team sessions, crafting agenda/slide deck. • Possess a high degree of initiative to take independent action and be able to exercise proper judgment at all times • Pre-brief executive on weekly agenda to plan and coordinate key action points that require executives attention. • Managing and reconciling expense reports on behalf of the leaders • Maintain organizational charts and email distribution lists • Be approachable and eager to provide counsel and direction to team members/peers • Take initiative in researching, implementing, and improving systems and processes. • A great artistic eye to create graphics and presentations for executive-level audiences. • Assist with event planning and special projects including quarterly management meetings, company picnic, holiday party. • Create and maintain collaboration sites for sharing information

Requirements

• At least 5+ years experience working at Executive C-suite administrative level. • Strong written and oral communication skills for working cross-functionally with senior leaders, board members, customer executives, and investors • Keen attention to detail when providing administrative support on tasks including email screening, calendar and phone management, travel arrangements, preparation and tracking of expense reports, and coordination and prep for meetings and conference calls • An ability to independently prioritize tasks • Expert level knowledge of desktop computer applications such as Google Workspace, Microsoft Office, File Sharing/Collaboration sites • Experience with productivity apps (HR, expense reporting, travel, purchasing, etc.) and SalesForce and Confluence preferable • Strong organization, project management, and problem-solving skills • Experience in managing both internal and external events and meetings, taking ownership of crafting the agenda/slide deck. • Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency • Be highly proactive and take ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately • A strong sense of confidentiality and integrity while working on sensitive projects. • A collaborative nature when partnering with the team to advance goals and objectives, all while gaining insight into Guidewire’s strategic initiatives.

Benefits

• 11 paid holidays • Generous Accrued Time Off • Generous paid sick time • Annual day of service