Senior Event Project Manager

August 17

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Strata Company

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Data-Driven Marketing • Healthcare Marketing • Print • Mailing & Fulfillment • Digital Asset Management

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Description

• Strata are seeking a Senior Event Project Manager to join their expanding team and work across a broad range of events within the pharmaceutical sector. • This is a pivotal role in a new team. • It is essential that this individual has significant experience in delivering events across the globe and can confidently lead multiple parties through the lifecycle of a project. • Regularly leading a project team, the successful candidate will be responsible for guiding and supporting colleagues to ensure seamless delivery. • This role will suit an individual who is always evolving, constantly innovating and has exceptionally high standards of delivery. • In addition, this role requires extensive travel within Europe, potentially up to two events a month. • We are looking for a candidate that is agile and flexible with a professional and calm headed working style who is process driven, consistent and has impeccable attention to detail.

Requirements

• Lead by example, operating to an exceptional level of delivery and demand this from all members of the project team. • Demonstrate the ability to manage multiple projects, clients and deadlines in a calm and composed manner. • Experience in congresses, pharma standalone meetings, ad boards, product launches working across multiple departments in the agency i.e. delegate management/warehouse operations & logistics. • Be able to multitask and prioritise to manage all client and internal expectations in a fast paced environment. • Interpretation and delivery of the client’s brief through creating compelling, creative and thorough proposals. • Strong management of the client relationship throughout and the ability to challenge and suggest alternatives where necessary. • Creation and management of a granular project planner detailing all milestones and ensuring the project is delivered in a timely and efficient manner. • Management of a team of colleagues to ensure all roles and responsibilities are clear and the project is delivered seamlessly at all levels. • The ability to chair conference calls with all client agencies (i.e. Med Comms, Media, PR), ensuring sessions are productive and all parties are clear on actions and deadlines. • Confidently negotiate with all suppliers ensuring that SLA’s for savings and negotiations are achieved and contractual terms and conditions are favourable. • Must have strong, global venue knowledge. • Oversee venue searches, making informed recommendations and leading client site visits. • Ongoing liaison, communication and management of all suppliers, ensuring that all arrangements are fully understood and delivered to an exceptional level. • Supervision of resource to ensure that scope is managed and projects are delivered within agreed timeframes to maximise margins. • Preparation and ongoing management of large, complex budgets in multiple currencies, ensuring 100% accuracy and fluctuations are justified. • Putting together and justifying management fees for projects in line with corporate commercial objectives. • Leadership of onsite team, ensuring the delivery of the event is seamless and exceeds the client’s expectations. • Facilitate the development of an Event App ensuring quality content and working with the client to ensure that the App is utilised throughout the event. • Preparing and collating all Health & Safety and Crisis Management documentation to ensure proactive and thorough disaster recovery is in place for all events. • Attend the client’s offices in Marlow as/when required. • Produce exciting, forward thinking and creative proposals for new business opportunities within the account. • Confidently participate in face to face pitches for new business should the need arise. • Facilitate post-event debriefs (both internal and client) employing a critical eye and ensuring continuous improvement in all areas and sharing best practice across all involved. • Reconcile all events within agreed timelines, ensuring all relevant paperwork is supplied in the required format. • Be the gatekeeper at all times for compliance, ensuring the high standards of the events are met but within the requisite guidelines. • Mentor and develop more junior members of the team. • Experience in maintaining key hotel and destination supplier relationships.

Benefits

• 25 days annual leave, plus usual Bank Holidays • Health Insurance • Workplace pension scheme • Death in service scheme • Cycle to work scheme • Regular social events • On completion of 6 months’ probation period