Office Manager/Coordinator (part-time - 2.5 days)

September 7

Apply Now

Receive Emails with Similar Jobs

Cover Genius

WebsiteLinkedInAll Job Openings

Cover Genius protects millions of customers of the world’s largest online companies. Our goal is to protect all of them.

Insurance Technology • Insurance • Warranties • Product Insurance • Contents Insurance

201 - 500

💰 $70M Series D on 2022-10

Description

• Support the onboarding process for new hires, ensuring they receive a warm welcome and necessary office information, including coordinating desk and equipment set-up • Order weekly lunches, stock snacks, drinks, and groceries, and book meeting rooms to ensure a seamless office experience • Open, scan and post confidential mail & letters, delivering it to the appropriate teams, and manage all aspects of mail handling including incoming and outgoing mail • Manage office supplies, equipment, and vendor relationships to ensure the office is well-stocked, clean, and welcoming. Ensure visitors and new hires have desk space • Collaborate with building management and vendors to resolve any office-related issues promptly and enhance employee services for consistency • Identify facility deficiencies, coordinate repairs, and track their status to maintain a high standard of office maintenance • Organise and coordinate a variety of events and activities, including catered monthly Town Halls, social events, holiday parties, and other company initiatives • Manage general office facilities, including conference rooms and maintaining office equipment, in collaboration with building maintenance teams • Oversee the physical security of the office, ensuring systems are operational and coordinating with IT/Security teams as required • Track and process workplace experience expenses using internal software programs.

Requirements

• A minimum of 2 years of experience in workplace experience management, office management, or a related role • Excellent communication and interpersonal skills for effective interaction with employees and leadership teams • Strong organizational and project management abilities to handle multiple projects and initiatives simultaneously • Analytical skills to gather, interpret, and apply data in decision-making processes • Familiarity with workplace technologies and platforms • Creative problem-solving skills to address workplace experience challenges innovatively